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RMHC Grant Guidelines
Ronald McDonald House Charities of Bismarck
Grant Program for Children - Guidelines for Giving
Funding Considerations:
To be considered for funding, an organization must be designated as a charitable organization by the IRS under section 501(c)(3). Grants generally do not exceed $5,000, but special consideration can be given up to the level of $10,000.
Ronald McDonald House Charities (RMHC) is most interested in organizations having: A program that directly benefits children in the following areas:
Health Care and Medical Research, Civic & Social Services and Education. These categories are prioritized in the order in which they will be considered by the committee.
Consistent and effective management
Clear goals and objectives
A broad base of funding support
A demonstrated ability to respond to the needs of specific groups of children in a manner that yields measurable results
A request for funds for specific program support
RMHC does not fund: Advertising or fundraising drives
Partisan, political, lobbying, or denominational programs
General and administrative costs
Endowment campaigns
Ongoing salaries or travel expenses
Requests that are not in writing
Preparation and Submission:
Your grant proposal must be submitted in English and on the RMHC grant application form. The form requests the following information:
1. Cover letter on stationery, signed by the senior management official, briefly outlining:
The background of the organization
Nature of the proposal and request
Concise description of the needs
Specific purpose of the funds requested
2. Itemized budget for specific funds request
Current year's operating budget
Audited financial statements or latest 990 forms, including Balance Sheet
Preparation and Submission:
Your grant proposal must be submitted in English and on the RMHC grant application form. The form requests the following information:
1. Cover letter on stationery, signed by the senior management official, briefly outlining:
The background of the organization
Nature of the proposal and request
Concise description of the needs
Specific purpose of the funds requested
2. Itemized budget for specific funds request
Current year's operating budget
Audited financial statements or latest 990 forms, including Balance Sheet
3. IRS 501(c)(3) determination letter confirming the organization's tax exempt status, or that of the sponsoring government entity. If your organization operates under a national organization's 501(c)(3), please include a letter documenting this affiliation.
4. Past donor information - Gifts of $1,000 or more received during the past year.
5. Completed checklist (indicating that all requested information has been submitted)
Type directly on the application, single spaced and single-sided pages only, using a font size no smaller than 10 point. You may duplicate the application form on your computer, however, it must look like our application, page for page. Use standard black type that can be photocopied. Draw all graphs, diagrams, tables and charts in black ink. Do not include any items that cannot be photocopied. When submitting your request for funding, you must include one original with seven collated copies of the grant application and one copy of each of the required items listed on the checklist. if any of the items required are not included, your application will be considered incomplete, and the review will be delayed or declined.
Review Process:
RMHC of Bismarck is governed by a seventeen member Board of Directors comprised of health professionals, community and parent representatives, and McDonald's owner/operators. This Board appoints a regranting panel to review the grant applications and recommend funding;
The regranting panel meets semi-annually to review, select and award grants to not-for-profit organizations which have demonstrated an ability to respond to the needs of specific groups of children in a definitive, "hands-on" manner that yields measurable results.
RMHC will acknowledge receipt of your proposal in writing within 30 days of receipt. At that time, we will also indicate in which month the Board will review your proposal. Please be advised that it may take up to six months before the review process is complete.
If the Board has questions regarding your proposal, you will be contacted.
All Board decisions are reported by mail, generally within fourteen days of the Board meeting.
All correspondence and contacts should be made with the Ronald McDonald House Staff. The RMHC Board or Grant Committee should not be contacted directly.
If your proposal is approved, your organization will receive a Letter of Agreement outlining the terms and conditions of the grant which must be signed by an authorized organization official and returned to RMHC. This letter will also outline arrangements for awarding of the grant.
Responsibility of Recipient:
The recipient of any grant from RMHC must use the funds awarded for the specific purpose of their original intent. RMHC requires detailed accounting of all funds awarded. A follow-up report form will be automatically mailed to you 12 months from the date of the award. It is understood that any funds not used in the manner specified in the letter of agreement will be returned to RMHC. Any request for a revision regarding use of funds must receive prior approval and be submitted in writing to RMHC.
Please address all correspondence to:
Ronald McDonald House Charities
Attn: Kathy Keiser, Executive Director
P.O. Box 7323
Bismarck, ND 58507
(701) 258-8551
Postmark Deadline for Submission: September 15th annually
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